Privacy Policy
Last updated: 25 June 2026
SPECTRA Data Solutions Limited ("SPECTRA", "we", "us") is committed to protecting your privacy. This policy explains how we handle personal data when you visit spectradatasolutions.com, contact us, or use our services and integrations (including optional sign-in with LinkedIn).
1. Who we are
- Data controller
- SPECTRA Data Solutions Limited
- Company number
- 16232805 (England and Wales)
- Registered office
- 2 Critchley Place, Lytham St. Annes, England, FY8 3FZ
- Contact
- mark@spectradatasolutions.com
2. What data we collect
- Website visitors: technical logs (IP address, browser type, pages viewed) via our hosting provider for security and performance.
- Contact enquiries: name, email, company, and message content when you use our contact form or email us.
- LinkedIn sign-in (optional): if you authorise our application, we receive your name, headline, profile photo, and primary email address from LinkedIn under OpenID Connect — only for your own account, not third parties.
- Clients and contractors: business contact details and project-related information necessary to deliver our services.
3. How we use your data
- To respond to enquiries and provide consultancy services
- To operate and improve our website and internal tools
- To authenticate you when you choose LinkedIn or Microsoft sign-in
- To meet legal, tax, and regulatory obligations (including HMRC requirements)
We do not sell personal data. We do not use LinkedIn data for advertising or lead generation.
4. Lawful basis (UK GDPR)
- Contract: delivering services you have requested
- Legitimate interests: operating our business, securing our systems, and improving our website
- Consent: where you opt in (e.g. LinkedIn OAuth authorisation)
- Legal obligation: tax, accounting, and regulatory record-keeping
5. Sharing and processors
We use trusted processors who act on our instructions, including:
- Cloud hosting (e.g. Railway, Microsoft Azure) — infrastructure in the UK/EU where configured
- Microsoft 365 / Entra ID — business email and authentication
- LinkedIn — only when you explicitly connect your account
We require appropriate safeguards and data processing terms with each processor.
6. Retention
We keep personal data only as long as needed for the purposes above, or as required by law (typically up to seven years for financial and tax records).
7. Your rights
Under UK GDPR you may request access, correction, erasure, restriction, or portability of your personal data, and object to certain processing. Contact us at the email above. You may also complain to the ICO: ico.org.uk.
8. Cookies
Our site may use essential cookies for security and session management. We do not use third-party advertising cookies. Theme preferences may be stored in your browser local storage.
9. Changes
We may update this policy from time to time. The "Last updated" date at the top will change when we do.
Company information · mark@spectradatasolutions.com · Company inbox: alana@spectradatasolutions.com